Send forms home approximately 2 weeks prior to the order deadline. If your school sends info home on certain days of the week, plan accordingly. Internet order deadline is always the 11 p.m. on the Thursday before the sale date.
The week before the sale, call and arrange volunteers to the work the sale and to make reminder calls from home on the Monday before the pick up date.
Each School’s Market Day Coordinator’s responsibilities
Attend the Meet the Teacher nights (before school starts) to hand out Market Day samples, info about Market Day and to recruit volunteers.
Recruit all necessary volunteers for their school’s sale months, including volunteers for reminder phone calls and staffing the sale.
Volunteers Needed: **Reminder Calls: 7 to 8 (ideally, with each person having 25 calls to make on a 200 customer order sale). Calls are made on Monday before the sale. **Double check orders on sale day: 4-5 **Order fillers: 6-7 **Volunteers need to arrive around 1:45 at the middle school. We are usually done by 3:30 – 4:00 filling orders. **Email Council Market Day person with the emails of volunteers making the reminder calls and she/he will email the call lists the weekend before the sale.
Pick up market day flyers at the middle school during the sale. If you cannot pick them up then, the flyers are stored in the middle school teacher lounge and the box will be labeled with your school name. Count and distribute flyers by classroom to their home school each month (including staff). Get a class count by teacher from the school office.
Collect any order forms sent to school and enter the order online. If the order does not have a check enclosed, call the customer and remind them orders need to be prepaid and they should send in a check payable to “Market Day” in the amount of ________.
Deliver or inter-school mail (marked Attn: Middle School Market Day) any checks/payments received with orders. Do not send inter-office mail after Thursday before the sale since they might not arrive in time.
You need to check with your school office to see if payments come in on the sale day.
Update your PSO on special programs or extra things going on with Market Day.
MORE INFO AVAILABLE IN DOWNLOADABLE FILE to the RIGHT