Highland Drive PSO
  • Home
  • Volunteer
  • Calendars
  • Events
    • Trunk or Treat
    • Family Movie Night
    • Family Bingo Night
    • Elf Shop and Book Fair
    • Yuletide Hunger
  • PSO Info
    • Membership
    • Board/Committee Roster
    • Board/Committee Descriptions >
      • Committees A-E >
        • Bingo
        • Book Fair
        • Bowling
        • Box Tops
        • Cafeteria Volunteer Coordinator
        • Elf Shop
      • Committees F-M >
        • Gift and Goals
        • Highland Island / Earth Week
        • Hospitality
        • Jr Olympics
        • Membership
      • Committees N-R >
        • Parent Volunteer
        • Room Representative
      • Committees S-Z >
        • School Supplies
        • STEM (COSI)
        • Staff Appreciation
    • Forms
    • PSO Minutes
  • Weekly Updates
  • Programs
    • Writing Corner
    • BBHCSD Speciality License Plates
    • Bowling
    • Box Tops How To's
    • Health and Safety Week
    • No Fuss Fundraiser
  • Contact Us
Picture

Vice President - Fundraising

Responsibilities:

May 
  • With input from Principal and Presidents, determine fundraising activity for following school year- (below schedule assumes there will be a  "No Fuss Fundraiser") 
  • Meet with previous VP

July 
  • Assemble team- need 1 volunteer to solicit donations from area businesses for raffle prizes for children; need 1 volunteer to help assemble/staple donation packets in Sept; need 1 volunteer to help with showcase during fundraiser week…thank business donors and prepare chart to track daily donations; need collection volunteers-should be limited to just President(s) and Treasurer (confidentiality critical) to open donations during fundraiser week, log donations, make deposits and prepare tax receipt forms.

August 
  • Update all forms/letters for No Fuss Fundraiser- seek donor to print at no charge or print at school-keep expenses minimal 
  • Send out letters (or drop off) to area businesses for raffle donations or monetary donations- will want about 10 prizes per day during fundraiser week for pizza, fun n’ stuff, ice cream, etc. 
  • Coordinate with Communications Chair to set up schedule to email parents regarding fundraiser 
  • Get first communication out to families three weeks in advance of fundraiser week-Q & A 
  • Arrange to have front showcase available during fundraiser to list and thank donors and track donation total 
  • Check with Principal to confirm student dress up days for spirit week- don’t want to have a distraction if state test if scheduled

September
  • Send out reminder to parents one week in advance of fundraiser. 
  • Send out constant contact to parents Friday before fundraiser- listing spirit week dress up themes, raffle prizes and donation info. No raffles can go to donors. Each kid who dresses up in spirit wear each week receives a raffle ticket for daily prize drawing. 
  • Put together list of raffle items to get kids excited to help their school.
  • Buy box of 100 envelopes and 1000 raffle tickets.  Check the supply closet first. 
  • Assemble donation packets- include envelope marked No Fuss Fundraiser so it is easy to sort/collect each day.
  • Distribute 100 raffle tickets to each teacher to use throughout week. Leave extra in office. 
  • Prepare a spreadsheet to track donation totals- need donor name, date of donation, donation amount.
  • Set up online pay option through Constant Contact

October
  • Each day of fundraiser week have collection team meet about 3:00 PM. Open envelopes brought to office, log on spreadsheet, prepare tax receipt, Treasurer then either deposits or locks into safe. Most donations come at end of week. 
  • ​Update chart in showcase to show donations collected to date. Take picture and post to Facebook to business donors get credit. 
  • Prepare/send thank you letter to send to all businesses.
  • Prepare/send thank you letter to all families, highlighting collection total and listing all business donations.
Home    Volunteer   Calendar    PSO Info    Weekly Updates    Programs    Contact    BBH District Site                           
                                                   
  • Home
  • Volunteer
  • Calendars
  • Events
    • Trunk or Treat
    • Family Movie Night
    • Family Bingo Night
    • Elf Shop and Book Fair
    • Yuletide Hunger
  • PSO Info
    • Membership
    • Board/Committee Roster
    • Board/Committee Descriptions >
      • Committees A-E >
        • Bingo
        • Book Fair
        • Bowling
        • Box Tops
        • Cafeteria Volunteer Coordinator
        • Elf Shop
      • Committees F-M >
        • Gift and Goals
        • Highland Island / Earth Week
        • Hospitality
        • Jr Olympics
        • Membership
      • Committees N-R >
        • Parent Volunteer
        • Room Representative
      • Committees S-Z >
        • School Supplies
        • STEM (COSI)
        • Staff Appreciation
    • Forms
    • PSO Minutes
  • Weekly Updates
  • Programs
    • Writing Corner
    • BBHCSD Speciality License Plates
    • Bowling
    • Box Tops How To's
    • Health and Safety Week
    • No Fuss Fundraiser
  • Contact Us